Updates to web settings controlling Zoom Whiteboard, as well as new and enhanced out-of meeting Zoom Whiteboard features, are tracked here.
For tracking new and enhanced in-meeting Zoom Whiteboard features, refer to the release notes for the desktop clients: Windows | macOS | Linux
Upcoming Release
Details about upcoming releases will be posted as they become available.
April 21, 2024
New and enhanced features
- Admin features
- Enhanced admin controls over whiteboard commenting
Admins can easily enable or disable the ability for users to add and view comments on whiteboards. By default, commenting is enabled for all users, groups and accounts. Disabling commenting prevents users from adding or editing comments on boards they own, while existing comments remain visible. The new settings allow admins to selectively control commenting as needed, improving oversight and governance. Users retain access to existing comments, but cannot edit them if commenting is disabled. - Temporarily override whiteboard sharing restrictions during meetings
Zoom has updated the behavior around whiteboard collaboration during meetings. If a meeting host or whiteboard editor with sharing permissions opens a whiteboard in a meeting, all participants can edit it temporarily, even if the owner's cloud sharing settings would normally restrict access. This enables real-time collaboration without overriding the owner's sharing preferences. Once the meeting ends, the normal sharing restrictions are enforced again. This balances flexibility for in-meeting collaboration with overall whiteboard security and access controls.
- User features
- Ability to convert between canvas object types
Users can convert between different canvas object types like notes, text boxes, shapes and cards. When converting an object, attributes like color, text formatting and connectors are retained. This gives users more flexibility when collaborating on canvases. For example, users can convert a text box into a sticky note if that better fits their needs. Square sticky notes can also be converted into rectangular sticky notes. Comments and annotations on objects are preserved during conversions. The key benefit is increased productivity and usability when working with canvases. - Open pen tool by default for new whiteboards
The pen tool now opens by default when users access an empty whiteboard. This enhancement ensures that users can easily access annotation tools without unnecessary navigation. This change applies only to new whiteboards without existing content, both in-meeting and out of meeting. - Extend facilitation tools to the users based on meeting roles
Previously restricted to editors and higher roles, facilitation tools such as Presentation, Timer, Laser Pointer, and All Eyes on Me are now accessible to all participants. A new customizable setting has been introduced, enabling hosts to define who can use facilitation features during the meeting. This setting is available within in-meeting whiteboard options, ensuring inclusivity and enhancing engagement across platforms. - Filter content within a multi-selection
Users can filter content within a multi-selection by object type, enhancing their ability to refine and analyze data more effectively. This feature empowers users to precisely refine their selections and focus on the most relevant information. - Add comments to objects using halo menu
Users can add comments to any object in Whiteboard using the object's halo menu. Comments can be added successively to the same object. This provides an easy way for multiple users to discuss and provide feedback on specific Whiteboard elements. - Display all Whiteboard product features to users
The Zoom Whiteboard interface has undergone enhancements to ensure that all product features are visible to users, regardless of their current license status. This enables users to fully explore the platform's capabilities, enhancing their comprehension of its potential and facilitating more efficient collaboration. Furthermore, features disabled by admins will not be shown, ensuring a tailored user experience.
Resolved issues
Current Release
April 9, 2024
Changes to existing features
- In-meeting follow along
Whiteboards will consistently initiate in Follow mode, regardless of initiator's intent. This ensures everyone can seamlessly navigate and contribute during collaborative brainstorming sessions. Previously, users on large screens (Zoom Rooms/desktop) may have experienced confusion when a whiteboard was launched in collaboration mode. This is because the initiator often used the Follow mode intended for presentations, making it difficult to navigate and contribute.
New and enhanced features
- User features
- Structured voting sessions
Enhancements to feedback gathering in Whiteboard now feature structured voting sessions. These improvements encompass the expansion of voting options to include various objects like Sticky Notes, Cards, Shapes, and more. Additionally, users can specify voting parameters, such as the number of votes per user and voting frequency, and export session results as CSV files, among other enhancements. - Enhancements to content arrangement
Users can arrange content on the Zoom Whiteboard canvas in new ways, including by type, creator, editor, color, status, date, and assignee using multi-select. For example, notes can be grouped by author or images can be arranged by status. These new arrangement options allow for more customized and logical content organization. - Enhancements to viewer interaction
Users with viewer permission can now navigate through pages of an embedded document and interact with links on the whiteboard canvas. Previously, viewers had limited interaction capabilities compared to editors. These updates provide viewers with an improved collaboration experience by enabling them to more fully explore shared whiteboards.
Resolved issues
Previous Releases
Note: The information in the past release notes may have been superseded by subsequent release notes. Please review all current release notes carefully.
March 3, 2024
New and enhanced features
- User Features
- Support for Whiteboard Projects in tablet and mobile
Users can now access and create Whiteboard Projects in tablet and mobile apps without joining a meeting. This allows users to contribute to specific projects, access shared content, and maintain organized workflows. The addition of mobile and tablet support makes whiteboard collaboration more flexible, enhancing productivity across devices.
- Ability to pan and scroll template preview
Users can now pan and scroll through template previews before selecting a template in Zoom Whiteboard. This allows users to fully inspect the content of a template to ensure it meets their needs. Navigation buttons have also been added to pan and zoom the template preview. These improvements enhance the usability of the template selection process.
- Apply color preview to canvas objects
Users can now preview colors on hover for all canvas objects in the Zoom Whiteboard, including notes, tables, cards, annotations, connectors, lines, mind maps, and text boxes. Previously, the color preview only worked for shape fills and borders. It allows users to make more informed color choices while collaborating in real-time. The ability to preview colors for all canvas objects improves usability and productivity. - Enhancements to content organization
Users can now arrange content in three different modes:
- Columns: Content is placed in a single vertical column with uniform distances between each object and center alignment.
- Rows: Content is placed in a single horizontal row with uniform distances between each object and center alignment.
- Grid: Content is placed in an N x N grid with uniform vertical and horizontal distances between objects, providing enhanced flexibility in organizing information.
- Generate flow charts using Whiteboard Content Generation with AI Companion
Users can generate a flow chart directly using Whiteboard Content Generation with AI Companion. This feature enables users to initiate flow chart creation either by entering a prompt through AI Companion or within a specific shape. This enhancement simplifies the visualization and refinement of complex processes, enhancing workflow efficiency within the Zoom AI Companion environment.
Resolved issues
Note: The Structured voting sessions feature has been pulled from release due to issues with deployment and will be available in another upcoming release.
January 21, 2024
New and enhanced features
- User Features
- Sharing whiteboards between linked organizations
Users within linked master and sub-accounts can collaborate without constraints, enabling them to freely share and exchange content. - Saving whiteboards in Zoom Rooms by email
Zoom has simplified the process of saving whiteboards in Zoom Rooms. Collaborators can now bypass the pairing process and save directly by just entering their email address. - Support for cross-cluster sharing and external users for Whiteboard Projects
Users can add external collaborators to their projects, expanding collaboration beyond internal teams. External users can assume roles such as viewer, commenter, editor, and co-owner, aligning with internal user permissions. This facilitates cross-cluster sharing, which enhances project visibility and accelerates decision-making processes. - Enhancements to comment notifications
Users have the ability to click on notifications received in the Zoom Activity Center when mentioned in a comment. Clicking on the notification takes users directly to the relevant board, navigating precisely to the area where they were mentioned. The system not only directs users to the specific board but also opens the comment panel, ensuring they immediately engage with the context of the mention. - Redirect users from classic Whiteboard to new Zoom Whiteboard
A new Zoom Whiteboard flow is in place, giving priority to the modernized new Zoom Whiteboard while still ensuring accessibility for classic Whiteboard users.
- When users click on the classic Whiteboard entry point, the system checks conditions to determine if the new Whiteboard can be opened.
- Eligible users, meeting the necessary conditions, are seamlessly redirected to the new Zoom Whiteboard, offering an upgraded meeting experience.
- Users have the option to switch back to the classic Whiteboard via their meeting settings. Under In Meeting (Basic) settings, users can click the Use Whiteboard by default if available toggle to seamlessly revert back to the classic Whiteboard in their next meeting.
- For users entering the new Zoom Whiteboard directly from the dedicated button on the meeting bar, the Back to Classic option is not available, ensuring a consistent environment for these users.
- Auto-generate frames
A new option enables users to automatically generate frames when they upload embedded documents to the Whiteboard. By default, this feature remains unchecked, providing users with flexibility according to their preferences. In instances where applicable, frames are labeled with corresponding slide titles, enhancing navigation convenience. - Show comments on hover
Users can swiftly preview comments directly from the board without entering individual threads. Comments are visible when hovering over the comment icon, providing a quick and convenient way to preview discussions. Comments in close proximity are intelligently grouped, ensuring a neat and organized presentation for enhanced user experience. - Additional sticky notes shapes
Zoom Whiteboard offers additional sticky note shapes, including 1:1.5 and 1:2 rectangles. This provides users more options to choose from, making it easier to find the right shape for their content. - Ability to see object pixel dimension
Users can optionally view the pixel height and width of an object while resizing it. - Consistent comment icon size
The comment icon size has been adjusted to remain constant, providing clarity and ease of use regardless of the zoom level.
Resolved issues
December 17, 2023
New and enhanced features
- User Features
- Integrate Zoom Whiteboard with OneDrive
Users can connect their OneDrive account to the Whiteboard and easily access and share files directly from their OneDrive account within the Whiteboard. With this integration, users can choose files and add them to the canvas, allowing for collaborative annotation and discussion. This feature enhances the usability and productivity of the Whiteboard by providing access to relevant documents from OneDrive. - Swedish language support
The Zoom Whiteboard menus and UI now include language support for Swedish. - Support for image and document scaling sizes
Users have the ability to set the zoom level of an image or document on the canvas. Image and document resizing options are available in predefined increments, including 25%, 50%, 75%, 100%, 200%, and more, allowing precise control over the displayed size.
Resolved issues
Note: The Additional sticky notes shapes feature has been pulled from release due to issues with deployment and will be available in another upcoming release.
November 26, 2023
New and enhanced features
- Admin Features
- Support for group and individual settings for Whiteboard AI Companion
Support for group and individual level AI Companion controls has been implemented, enabling users to manage Whiteboard AI Companion settings at a more granular level. Previously, the Whiteboard AI Companion setting was restricted to the account level. - In-meeting collaboration setting
A new control has been added to manage temporary sharing specifically within meetings, resulting in external users following the intended sharing restrictions set by the board owner's admin.
- User features
- Ability to transfer whiteboard ownership
Whiteboard users who are board owners have the ability to transfer ownership of their boards to collaborators within the same board. External ownership transfers are restricted to maintain security and integrity. When ownership is transferred, the previous owner's role shifts to that of a co-owner, allowing them to maintain involvement. Once the transfer is complete, the previous owner can choose to leave the board if they wish, ensuring a smooth transition of ownership. - Ability to attach comments to specific object
Users can add comments directly to objects on the canvas, resulting in contextual information remaining intact even if the object is moved. - Ability to live preview a color on an object
Users have the ability to preview a color in real-time by hovering over a new color in the color picker. - Support for Recent section in templates dashboard
A new Recent section has been added to the templates dashboard, providing users with a convenient way to track and access the templates they have most recently utilized. - Simplify opening a new whiteboard
Users selecting a new whiteboard will be immediately taken to the canvas, allowing them to start collaborating without the hassle of navigating through multiple dialogs and menus. - Ability to paste whiteboard images and text into other apps
When users cut or copy anything that is not text from the whiteboard, the platform will treat it as an image, which can then be pasted into applications that support images. Similarly, when users cut or copy a single text object or comment from a whiteboard, the platform will treat it as text, which can then be pasted into applications that support text. To make this process easier, the Copy as image option has been added to the context menu. - Support for active stylus
Users can enjoy a smoother and more intuitive drawing and erasing experience on the canvas with native support for active stylus devices such as Apple Pencil, Microsoft Surface Pen, Wacom Tablet, Samsung Pen, and more.
Resolved issues
November 5, 2023
Changes to existing features
- Remove Only Allow New whiteboards when Host is in the meeting setting
Zoom is removing the Only Allow New whiteboards when Host is in the meeting setting. Account admins can control when boards are created via the Who can initiate new whiteboards in meeting setting.
New and enhanced features
- Admin Features
- Whiteboard APIs
Whiteboard APIs have been released so users and third-party developers can extend and build applications for Whiteboard.
- User features
- Support for Whiteboard charts and graphic tools
Users can easily create and present info-graphical data, summarize voting sessions, assess sentiment, and track project timelines directly on whiteboard using chart and graph object tools.
- Support for accessible Whiteboard controls on a touch display
To enhance accessibility and inclusivity in shared space Zoom rooms, users can conveniently access all Whiteboard controls on a touch display at 48 inches or lower. This ensures that, regardless of where the whiteboard is placed, controls and the drawing toolbar are comfortably within reach. - Smart connector preview
Zoom Whiteboard introduces a smart connector preview that activates when users hover over objects. This preview helps users determine whether a connector will link objects or connect to a duplicate of the same object. With this enhancement, users can create flowcharts and diagrams more quickly, saving valuable time. - Improvements to Version history and Board activity
Several improvements have been made to the Version history and Board activity. Version history has now additional restore points which allows users to restore a page to its previous state, even if users have deleted it. Users also have the ability to right-click and duplicate, and select and copy objects from previous versions. Board activity only displays activities that involve adding or deleting objects, or editing text. All other actions are no longer displayed. Multiple activities by the same user are consolidated and activities occurring within the same minute are condensed. - Enhancements to All Eyes on Me feature
The All Eyes on Me feature has undergone several improvements. Users now have additional activation options. When enabled, the entire board immediately follows along without the need for a confirmation pop-up. Furthermore, the Eyes on Me icon remains visible in the interface, even if no other users are actively using the board, ensuring consistency with the rest of the interface. - Ability to rearrange icons on the core toolbar
The current arrangement of icons on the toolbar has been improved to make the user experience more intuitive and flexible. The improvements include the ability to drag and reorder icons on the core toolbar, allowing you to prioritize your most frequently used tools. - Ability to import text or CSV file as sticky notes
Users have the ability to directly upload a comma-separated value (.csv) file to Whiteboard, where it can be inserted either as a table or sticky notes. This feature streamlines the process of transitioning content from the document editing tool to the Whiteboard canvas.
Resolved issues
Note: The Ability to share a whiteboard from Zoom Team Chat feature has been pulled from release due to issues with deployment and will be available in another upcoming release.
September 24, 2023
New and enhanced features
- Admin Features
- Improvements to activity log
Admins reviewing audit logs can access additional details including exact text that was added or updated, enhancing admins ability to monitor user activity. This detailed data is also accessible in View Activity Log panels, View Version History, and Board History where applicable.
- User features
- Whiteboard Content Generation with AI Companion
Users can leverage Zoom AI Companion with Whiteboard to unlock visual ideation for an improved Whiteboard experience. Users can generate ideas, refine and extend existing content, and add objects to a canvas with just a click.
- Independent controls for image and document uploads and file download restrictions
Users can manage image and document upload settings independently for Whiteboard. Previously, users were unable to control image and document uploads independently, as there was only one setting for both features. In addition, a new setting has been implemented, enabling more control over file downloads. This enhancement enables users to determine whether files uploaded to a whiteboard can be downloaded by external users, providing further privacy. - Upload additional supported files to whiteboard
In addition to images and PDFs, users can upload Word document and PowerPoint slides to a whiteboard. When uploading files, users can select multiple files to upload, and the system will add them all to the canvas side by side in the center of the screen near the toolbar. - Improvements to labels on connectors
Users can enhance diagrams, flowcharts, and shapes by including multiple text labels on connectors, providing a more comprehensive context. Additionally, users have the flexibility to move labels both vertically and horizontally along connectors, simplifying the label arrangement process and preventing text overlap issues.
- Hide and unhide frames
Users can hide and unhide frames on the canvas. Previously, users had no way to exclude specific frames and their content without deleting the entire frame. This feature enhances user control over whiteboard frames, offering a more flexible and straightforward experience.
- Ability to disable export options
While export settings have been expanded to incorporate CSV format, users can choose to disable export options. This provides additional settings to manage data sharing and prevent unwanted leakage and also grants users more control over content exposure.
- Enhanced viewing experience for Whiteboard in meetings
When a whiteboard is initiated during a meeting, participants will automatically have their view adjusted to fit the size of the presenter's monitor or screen. This enables all viewers, regardless of their screen dimensions, to see the entirety of the content being shared. - Ability to open same whiteboard in multiple meeting
Users can open the same whiteboard across multiple meetings or breakout rooms simultaneously. The dashboard will provide a clear indication of the whiteboard's status, letting users know if it's already in use in another meeting. Additionally, any collaborative and facilitation actions initiated in one meeting will remain distinct and private to that meeting; participants in other meetings using the same whiteboard won't see the actions of those in a separate meeting. This enables each meeting to maintain a focused and uninterrupted experience, enhancing the versatility and effectiveness of whiteboard usage across multiple sessions.
Resolved issues
Note: The Initial public APIs and webhooks
and Zoom Whiteboard APIs for archiving features have been pulled from release due to issues with deployment and will be available in another upcoming release.
August 27, 2023
New and enhanced features
- Admin features
- Expansion of Whiteboard analytics dashboard to all regions
The Whiteboard analytics dashboard is now accessible in all regions, eliminating the previous restriction limited to the US region. - Ability to open a whiteboard in view-only mode
Admins with Whiteboard Content permission can now open whiteboards from the Whiteboard Management page in a view-only mode. This allows admins to quickly and easily view the contents of a whiteboard without the need to export it as a PDF. In addition, an entry is added to the Operation log, recording the activity that the admin opened and viewed the whiteboard.
- User features
- Support for iFrame widget/control in Whiteboard
An iFrame widget/control in Whiteboard has been added, allowing users to embed live third-party applications such as YouTube, Vimeo, MSFT BI, or Looker Dashboards directly into the canvas. This enhancement provides additional content mediums to enable additional rich and varied content. Learn more about embedding content in Zoom Whiteboard. - Enhancements to Whiteboard retention policy
New options are added to the retention policy setting for Whiteboard to give customers greater flexibility in defining their retention time periods. In addition to the existing option of identifying boards with no activity for defined thresholds, users can choose to delete whiteboards based on their creation date and modified date. Users can select retention periods ranging from 30 days to 2–7 years. To help users keep track of their boards, a reminder will trigger 15 days before a board is moved to the trash.
- Ability to favorite a template
Users can mark templates as favorites, simplifying access to frequently used templates. The Favorite tab on the template dashboard has been added to enable users locating their preferred templates easily. This feature applies to templates on a global, personal, or organizational level. - Enhancements to commenting feature
Several enhancements have been applied to the commenting feature in Whiteboard, enabling users to maximize productivity and ease of use. The enhancements include enabling the option to insert hyperlinks in comments, updating the keyboard shortcuts for better usability, keeping the data while drafting the comment, and more. - Integrate Zoom Whiteboard with Google Drive
Users can connect their Google Drive account to the Whiteboard and easily access and share files directly from their Google Drive within the Whiteboard. With this integration, users can choose files and add them to the canvas, allowing for collaborative annotation and discussion. This feature enhances the usability and productivity of the Whiteboard by providing seamless access to relevant documents from Google Drive.
Resolved Issues
The Independent controls for image and document uploads and file download restrictions features have been pulled from release due to issues with deployment and will be available in another upcoming release.
July 23, 2023
Changes to existing features
- Separate Version History tab from Board History
The Version History feature has been updated by separating Version Control and Board Activity into distinct tabs. The Version Control tab includes actions such as selecting a version restore point, previewing versions, and restoring versions. The Board Activity tab includes activities such as reviewing changes, selecting a change to show where the change was made on the board, and seeing changes grouped by dates. These changes will improve the user experience and make it easier to perform different actions within the Version History feature.
New and enhanced features
- Admin features
- Whiteboard Sharing Defaults setting
The Whiteboard Sharing Defaults setting has been added to the Whiteboard tab, allowing administrators to set default sharing preferences that will be applied to all users within the organization. While the default settings will be applied by default, users still have the flexibility to override these settings according to their specific needs. - Active user on Whiteboard analytics dashboard
The Active User definition has been updated to only include whiteboard activity such as opening a whiteboard, creating a whiteboard, sharing a whiteboard or being in a meeting where a whiteboard is shared. Just opening a Whiteboard dashboard is no longer considered an active user. - Whiteboard webhooks
Two new webhooks, whiteboard.opened and whiteboard.created, have been released for Whiteboard.
- User features
- Ink to shape mode
When using the pen tool, users can switch to Ink to Shape mode to convert ink strokes into shapes and connectors. This feature allows users to create flow charts with ease on a whiteboard. - Improvements to comments panel
The comments panel has been improved so that users can view comments across all pages regardless of the page they are currently on, or receive notifications when there are comments elsewhere on the whiteboard. - Whiteboard Projects
Users have the ability to create shared spaces called Whiteboard Projects. While Whiteboard focuses on real-time ideation and collaboration on a single canvas, this new feature provides a structured environment where team members can contribute to specific projects, access shared content, and maintain organized workflows. Whiteboard Projects can be created & owned by all Whiteboard licenses. Currently, no external users can be added to your project. - Pasting structured text data to Whiteboard
Users can copy cells of data from either Microsoft Excel or Google Sheets and use the keyboard shortcut to paste onto the whiteboard either as sticky notes or a table. - Integrate Zoom Whiteboard with Zoom Calendar
Users using Zoom Calendar can easily add a Zoom Whiteboard to the invite, granting access to all the meeting attendees. The included whiteboard is highlighted in the in-meeting dashboard making it easy for the user to share the included whiteboard. - Integrate Zoom Whiteboard with Zoom LTI app
Users can integrate Zoom Whiteboard with Zoom LTI app for LMS systems for seamless use in education. This integration allows instructors to easily incorporate whiteboards into their courses for various educational purposes and share them with their students. - Enable non signed-in users to create in-meeting whiteboard
Users who are not signed in can initiate and take part in whiteboard sessions during a Zoom meeting, leveraging the "Host owns all boards" feature. This functionality enables unsigned users to view and create a whiteboard, which will be owned by the host since the user is not signed in. To simplify the sign-in process, sign-in options are displayed within both the meeting and whiteboarding interfaces, enabling users to conveniently sign in while actively participating in a meeting or whiteboarding session.
Resolved issues
June 25, 2023
New and enhanced features
Resolved issues
May 28, 2023
New and enhanced features
- Admin features
- Enable or disable whiteboard preview in email notifications
Admins can disable whiteboard preview in email notifications as needed to enhance the security of the information being shared. With this new setting, organizations have the flexibility to customize their notification settings to meet their security goals and keep their information confidential. - Allow or restrict users to collaborate on whiteboard outside the organization
Admins have the ability to set restrictions so that users can only collaborate on whiteboards that are hosted within their organization. This new setting ensures that users can only contribute to whiteboards belonging to their organization, regardless of sharing permissions in other organizations' accounts.
- User features
- Object selection indicator
The object selection indicator has been added to show a presence border around an object being edited or manipulated. This border will indicate who is actively working on the item, providing improved collaboration tracking. Additionally, we have also added a colored border around objects users have and and user's names are displayed under them. This helps in identifying which user is responsible for a selected object, making collaboration easier and more efficient. - Laser pointer feature
The new laser pointer feature allows for easy highlighting and annotation without editing the document. This feature is designed to address the difficulty in following along while presenting content, especially when the canvas supports multiple content types and multiple users are editing the document at the same time. - Enhancements to text label feature on connectors
Users can easily add rich text, choose their preferred font color, and drag labels on connectors to enhance the clarity and organization of their content. - Ability to launch a meeting from Whiteboard
Users can quickly launch a meeting from Whiteboard and collaborate in real-time with active meeting participants, ensuring synchronization and effective communication. - In-meeting dashboard status
The status of each whiteboard will be displayed on the dashboard, allowing users to quickly identify which ones can be shared in a meeting and avoid any potential errors. - All Eyes on Me feature
Users with the specific role can force other users to join a follow-along session, which ensures that everyone is paying attention and not missing important information. - Canvas object voting
Users can easily create a poll and send it to others for quick feedback when they select a sticky note. The poll results are then displayed in real-time, making it easy to see what others are thinking. - Custom restore point for whiteboard
Whiteboard owners can create a restore point at their discretion, to designate important versions or for future reference. This feature allows whiteboard owners to have more control over the version history of their whiteboard, making it easier to reference specific versions and keep track of important changes. - Improvements to Kanban
Improvements have been made to the Kanban board, with updates made to the right-click menu and add-column controls to align them with those of the table. - Improvements to object insertion
Inserting objects with custom sizes has been improved with the inclusion of guidance and alignment lines. In addition, users have the option to ignore snapping alignments and guidelines during object insertion or resizing by using a keyboard shortcut. - Host owns all boards created in meeting
Meeting hosts have control over who and when attendees can create new whiteboards while in a meeting. The host is the owner of any whiteboards created during a meeting.
Resolved issues
May 8, 2023
New and enhanced features
- Admin features
- Custom disclaimer for Whiteboard
Admins can create a custom disclaimer to display to whiteboard users before the whiteboard can be used. This feature is typically used to remind users not to input sensitive data to the whiteboard. The title of the disclaimer can have up to 100 characters, while the body can have up to 6000 characters. Admins have the option to customize the disclaimer for internal and external collaborators, control its frequency of appearance, and choose any of the currently Zoom supported languages for the text.
Note: The Host owns boards feature has been pulled from release due to issues with deployment and will be available in another upcoming release.
April 23, 2023
New and enhanced features
- Admin features
- Export option to extract whiteboard list
An Export button has been added to the Whiteboard Management page, allowing administrators to download the filtered list of whiteboards to a spreadsheet in CSV format. This new feature is especially useful for admins who need to manage a large number of whiteboards and want an easy way to keep track of them.
- User features
- Export option for out-of-meeting desktop client experience
The out-of-meeting whiteboard experience on the desktop client has added the Export option, which is already available in the out-of-meeting whiteboard experience through the web portal. - Zoom Whiteboard data encryption
Zoom has implemented the Zoom Customer Managed Key (CMK) to encrypt all whiteboard data on canvas and comments. Since encryption happens for whiteboards, admins have granular control over individual whiteboards. Zoom Whiteboard joins other items covered by CMK encryption. - Snap-to-grid functionality
Users can snap objects to the grid on a canvas. This functionality makes it easy for users to align objects perfectly, eliminating the need to manually create a grid with boxes. This functionality can be disabled, giving users further control over their canvas editing experience. The snap to grid feature is applicable to all canvas objects, including shapes, text boxes, sticky notes, lines, images, and more. - Improvements to using the Whiteboard on mobile
Users can insert images from their camera and adding comments will automatically activate the text field. Clicking on a comment shows its location and expands its content, making it easier to follow discussions. The ability to focus on an object being edited, whether it be a note, text, or shape, has been added. - Improvements to Jira integration with Zoom Whiteboard
The following improvements are made to the Jira integration with Zoom Whiteboard.
- Users can create new tickets in Jira from Zoom Whiteboard.
- Users can Import work items from Jira using Jira Query Language (JQL).
- Users can convert existing cards to Jira cards thus creating new items in Jira.
- Improvements to Whiteboard tools
The following tools and features are improved for better usability:
- Tables are now easier to interact with.
- Multi-selecting canvas objects now allows users to change rich text & font format, object fill color, object border color, and shape conversion.
- The context menu now appears on top of other menus, combine vertical and horizontal alignment into a single control with 9 options, decrease gaps between menus, and allow the color palette to close after color selection while the object halo remains open.
- Color usability has been enhanced by adding a line to separate default colors, adding gray color as a default color to all palettes, and allowing users to duplicate default colors to create new custom colors in the color palette.
- Callout shapes
Callout shapes are available for Whiteboard for diagramming, flowcharting, and mapping including dialog callout, oval callout, cloud callout, rectangle callout, and explosion callout shapes. - Support for mini map feature
A mini map feature has been added to allow users to see where the content is located on their canvas and easily navigate to a specific area of the board. This will make it simpler to jump from one part of the whiteboard to another without getting lost. In addition, users can zoom in and out of specific areas of the board without panning, making it easier to view and locate content. These new features will improve navigation and efficiency while using our whiteboard platform. - Support for timer feature
Users can now set time constraints for specific activities using the new timer function. The timer can be set for up to 24 hours, and only whiteboard owners and editors with persistent access can use it. A pulsating edge of the screen alerts users when the timer expires. Timers set outside meetings are not visible during meetings and timers set during meetings only affect users in the same meeting. - Export whiteboard as CSV file
With the new export feature, users can export tables and sticky notes contained within whiteboards as a comma-separated value (.CSV) file, giving users the option to easily analyze data created in whiteboards in other applications.
Resolved issues
Note: The Host owns boards feature has been pulled from release due to issues with deployment and will be available in another upcoming release.
March 27, 2023
Note: This release was originally scheduled for March 20, 2023, but was delayed one week due to deployment issues.
New and enhanced features
- Administrator features
- Disable image upload
Admins can disable the option for users to upload images to the canvas from the Whiteboard admin settings.
- User features
- Support for shape border outline
Users can apply different line connector outlines to shapes, as well as adjust the thickness of borders to better suit their needs.
Resolved issues
February 26, 2023
New and enhanced features
- Administrator features
- Whiteboard usage analytics for dashboard and reports
A new Whiteboard analytics dashboard is added to allow admins see the whiteboard usage within their organization. It includes KPIs and leaderboards to display how whiteboards are being used within your organization. This feature is only available to US customers and has the following known issues:
- The Last refresh time indicates current time instead of reflecting the date the data was queried.
- The Number of All Whiteboards per user metric shows the number of users instead of the average number of boards owned per user.
- The Total Number of Whiteboards Created is showing a cumulative number each month instead of reflecting the whiteboards created each month.
- Whiteboard personal template management dashboard
Whiteboard template admins can now manage, delete, recover, and transfer ownership of personal templates created by end users in their account
- User features
- Delete pages and rename whiteboards
Users with editor access will have the ability to delete pages within a board and rename whiteboards.
- Personalized Whiteboard sharing message
Users sharing a Whiteboard with others can add an optional message to be included in the email sent to recipients, helping to explain why this project was shared with them. - Enhancements to Jira Integration
Users can make changes to existing stories/tasks from JIRA and sync changes back to JIRA. - Lock objects and group of objects in canvas
Users can lock objects and groups of objects in the canvas to prevent other users with edit access from accidentally modifying the whiteboard content. - Additional keyboard shortcuts
Additional keyboard shortcuts are available for whiteboard including shortcuts for duplicate, zoom to fit, zoom in/out, and shape resize options. - Support for lined grid backgrounds for canvas
Users are able to customize their whiteboard canvas by applying lined grid backgrounds. - Additional flowchart & UML shapes
Additional diagramming shapes are available for whiteboard including cube, cross, summing junction, internal storage, actor, note, and package. - Toggles for alignment, gap and object size guides
Under the View option in the More menu, alignment, spacing, and object size guides can be toggled on and off by users.
Resolved issues
January 15, 2023
New and enhanced features
- Administrator features
- Export Whiteboard to PDF from the dashboard
With the approval of account owners, admins can now export whiteboard PDFs of specific boards from the whiteboard administration page. All pages and comments related to an exported whiteboard will be included in the PDF. An audit log of the whiteboard is also exported.
- User features
- Additional colors for objects
More colors have been added in addition to the existing 8 colors. Users can choose from a color palette or specify a color by entering its hexadecimal code. Colors can be applied to the following objects:
- Text
- Shape outline
- Shape fill
- Sticky note fill
- Lines & connectors
- Support for shape border outline
Users are able to apply border outlines to shapes using the existing line connector outlines. - Enhancements to Jira Integration
Users can filter work items in Jira based on select fields to add Jira issues to a whiteboard. - Editing whiteboards in mobile app
Users can edit Whiteboards in the Zoom app for Android and iOS by opening a Whiteboard in a web browser. Users can tap the screen to activate tools and edit objects, swipe or pan to navigate within the canvas, double-tap or twirl and tilt to zoom in/out, and more.
Resolved issues
December 27, 2022
New and enhanced features
- Integrate Zoom Whiteboard with Jira
Users can integrate Zoom Whiteboard with JIRA so that they can add their work tasks from Jira to Whiteboard. Users can Import Jira issues from the More Tools option to assign tasks, add due dates, and track progress. This feature is only available to accounts with Whiteboard Plus.
December 18, 2022
New and enhanced features
- Administrator features
- Organizational templates
Account owners can allow admins to approve, reject, publish, unpublish and manage the organizational templates that are submitted by users. Users can share templates with their admins for approval, upon which their Organizational Templates can be used across that organization.
- User features
- Slack and Microsoft Teams notification
Users will now receive notifications in Slack and Microsoft Teams when they are mentioned in a whiteboard comment. Users can reply to those notifications from Slack and Microsoft Teams. - Sharper canvas grid at 100% zoom level
Setting the zoom level to 100% will increase the visibility of the dotted grid background. - Add text to a line connector
Users are able to select a line or line connector and then type to add text. This will bring parity with how Shapes, Text, and Sticky Notes currently work. - Canvas object reactions
Users can react to objects on a canvas by clicking the emoji icon in the context menu. - Zoom to fit the whiteboard content
Users can resize the picture area so they can see an entire canvas on their screen. In addition, multiple pre-set zoom levels are available for users to fit their screens. - Whiteboard page actions
Users can drag to reorder pages in whiteboard from the page panel. - Ability to add hyperlinks
Users have the option to add hyperlinks within text objects in whiteboards. - Enhanced More menu for out-of-meeting desktop client experience
The out-of-meeting Whiteboard experience on the desktop client has added Leave Feedback and Help options to the More menu. These options are already available in the out-of-meeting Whiteboard experience through the web portal.
Resolved issues
- Minor bug fixes
- Security enhancements
November 20, 2022
New and enhanced features
- Administrator features
- Permission to access Whiteboard content
A new permission has been introduced in the Whiteboard section Whiteboard Content within the Owner role settings. Admins with that permission can view and export user’s Whiteboard content within their organization. - Retention policy for Whiteboard
Retention policy allows account owners and admins define how long unopened whiteboards must be kept before they are deleted automatically. Retention period can be set to 60, 90, 120, 180 or 365 days. By default, this setting is disabled, but can be enabled at account, group or user level. For more information, see Managing retention policy for Zoom Whiteboard. - Support for sharing through external authentication
Account owners and admins can include external authentication as an access method for Zoom Whiteboards. This feature is available to accounts who have configured their users to access Zoom using external authentication. For more information, see Configuring external authentication for K-12 schools.
- User features
Resolved issues
October 23, 2022
Changes to existing features
- Change to text formatting options
Users can see the text formatting options without clicking the text formatting button when editing text in shapes. - Change to line format and function
Lines will now have similar format and editing behavior with connectors. Users will be able to drag lines, attach them to shapes, and use them as connectors.
New and enhanced features
- User features
- Enhancement to expanding the canvas space
Users have the ability to expand the canvas by dragging objects to the left side or top of the screen.
- Ability to show, hide, or reopen resolved comments
Users have the option to show, hide or reopen comments that have been previously marked as resolved. - Bulk whiteboard management
Users can delete, restore, lock or unlock, and star or unstar multiple whiteboards at once. Users also have the option to leave multiple whiteboards that were shared with them, rather than leaving each individual whiteboard. This only works on My Whiteboards, Shared with Me, and Trash tab. - Kanban feature support
Users can add a kanban table that can be used to help them run projects and track progress of their work. - Additional shapes
Additional shapes are available for Whiteboard including more basic shapes, flowchart symbols, UML symbols, and equations. - Text objects and shapes adjustment
When font size is set to auto, resizing the text or shape object will scale the font size to fit the available space. If the user explicitly sets the font size, the font size will not change regardless of how large or small the user resizes the object. - Real-time updating for text box
When users type a text in a text box, the text box width automatically adjusts to fit the text completely. - Enhancement to inserting sticky notes, text boxes and lines
Users can insert sticky notes, text boxes, and lines easily by dragging objects from the toolbar and dropping to the canvas. - Enhanced collaboration cursors
Users can see other people working on the same Whiteboard when their cursors appear as they move their mouse, even without clicking on the canvas. Up to 10 active cursors can be displayed at a time. - Enhancement to table controls
Table controls in Whiteboard have been improved to support copy-pasting, keyboard shortcuts, multiple line operation, multiple selection, improved accessibility and navigation of tools, and more. - Control points within connector objects
When creating connector lines between objects, users can create control points by dragging the control point handles, or remove control points by double clicking the mid points for straight, curved, or elbow connectors to outline the specific path needed in the diagram. - New Whiteboard cards
The new Card object in the toolbar enables the users to capture and display more detailed information effectively. The new card is rectangular in shape and includes title, description, assignee, due date, and color selection fields. Additionally, each Card can be expanded to reveal the description field and other details, and can be connected to other shapes using connector lines. - Duplicate a whiteboard from within the board
The Duplicate Board option is also available in the More menu when users click the ellipsis icon.
Resolved issues
- Minor bug fixes
- Security enhancements
September 18, 2022
Changes to existing features
- Change to comment panel and creation process
Opening the Comments panel in a Whiteboard will no longer automatically switch cursor clicks to creating comments on the canvas. The Comments panel can remain open while reviewing comments, panning and scrolling around the canvas, and adjusting objects. Comments can be added by first clicking the new Add Comment button in the comment panel or through the right-click menu.
New and enhanced features
- Administrator features
- Bulk whiteboard admin management
Admins can manage whiteboards in bulk, adding the ability to delete, restore, change owners, and lock or unlock multiple whiteboards at once. They can also filter whiteboards by owners, inactive whiteboards, whiteboards shared externally, and whiteboards created in the specified period. - Public template management
Admins can manage public templates by viewing and publishing or un-publishing public templates.
- User features
- Additional canvas view controls
Users have additional controls over their view of an open whiteboard, including the ability to hide the grid and comments as necessary. - Control points for connector lines
When creating connector lines in a diagram, users can edit control points to anchor the line in that position. This can help the designer guide the connector line along the specific path needed in the diagram. Users can create up to 30 straight line or elbow connector control points to a single connector line. - Whiteboard comments support for @ mentions
Comments on a whiteboard can include @ mentions of specific users that already have shared access. - Crop images on whiteboard
When images are uploaded to the canvas, in addition to adjusting the size, users can also crop the image to remove unwanted parts. - Export current or all whiteboard pages to PDF
Users are able to choose if they want to export the current page or all whiteboard pages to PDF including comments. - Create a personal template
Users can create their own personal template from the page content and choose a template name, description, and tags. Users need to have a pro license to use this feature. - Mind Map support
Users can create a mind map which is a visual diagram used to organize thoughts that stem from a central idea. - New table controls for whiteboard
The new table controls help the users organize, group, sort, and scale contents easily in Whiteboard tables and give them the ability to add, remove, and manipulate columns and rows.
Resolved issues
- Minor bug fixes
- Security enhancements
Note: The Localized Whiteboard menus and UI enhancement has been pulled from release due to issues with deployment and will be available in another upcoming release.
August 21, 2022
New and enhanced features
- User features
- Zoom Whiteboard localization for all supported languages
The Zoom Whiteboard out-of-meeting menus and UI have been localized when you have your language set to any of the currently supported languages in your Zoom Profile. - Object and canvas context menus
When an object or the Whiteboard canvas is right-clicked, a context menu is provided, containing typical actions based on the context, such as copy, paste, duplicate, add comment, and options to adjust order of layers (bring to front, send to back, etc). - Rich-text options for text objects
Text objects, sticky notes, and shapes can be more finely formatted with additional rich-text options, including bold, italics, underline, font size, bulleted and numbered lists, and more. - Enhanced More menu for out-of-meeting desktop client experience
The out-of-meeting Whiteboard experience on the desktop client has added additional options to the More menu, which are already available in the out-of-meeting Whiteboard experience through the web portal. These options includeVersion History,Leave Feedback,Help, andReport. - Change arrow-heads on lines
When a line is placed on the Whiteboard, the type of line can be edited after being placed from the line context menu. This allows the user to add or remove arrow-heads on either or both ends of the line. - Connector line enhancements: Dot endpoint and elbow joints
Connecting lines between objects have the additional dot option for the endpoints, which already include arrows. Additionally, connector lines are no longer limited to straight and curved lines, as they can also be changed to have a 90° elbow joint. - Enhanced collaboration cursors
Whiteboard users can see the name and cursor location of other users while they co-edit a whiteboard in real time. Users have the option to hide collaborators' cursors to limit distractions. - Last editor shown on Dashboard
The Modified column of the Whiteboard dashboard shows the name and time of the last editor on a particular whiteboard. - Zoom Whiteboard enhancement for Slack integration
When a user requests access to a Whiteboard, the owner of the Whiteboard receives a notification in Slack. The owner can quickly grant access to the Whiteboard from Slack. - Zoom Whiteboard enhancements for Teams integration
When a user requests access to a Whiteboard, the owner of the Whiteboard receives a notification in Teams. The owner can quickly grant access to the Whiteboard from within Teams. Additionally, users can easily access their Whiteboards in the Zoom extension and share a Whiteboard. They can also create a new Whiteboard and share it from within Teams.
Resolved issues
July 17, 2022
New and enhanced features
- Administrator features
- Whiteboard Management enhancement for trashed Whiteboards
Admins can move their users’ Whiteboard in and out of the trash, as well as permanently delete a Whiteboard from the trash. - Pre-set in-meeting Whiteboard access
Users can adjust the default behavior of who can begin sharing a Whiteboard in a meeting (host only or all participants), as well as who can interrupt a participant's Whiteboard (host only or all participants). This option is available at the account, group, and user levels, and can be locked at the account or group level. This can also be configured during a live meeting. - Change owner of Zoom Whiteboards
Account admins can manually change the owner of a Zoom Whiteboard through Whiteboard Management. This requires Edit access for the Zoom Whiteboard Management role.
- User features
- Enhanced copy-pasting
When copying and pasting an object from your system clipboard, the object will be pasted onto the Zoom Whiteboard at the current cursor location. - Additional shapes and enhanced shape creation
Additional shapes are available for Whiteboard, including pentagons, hexagons, octagons, hearts, arrows, clouds, and stars. Additionally, after a shape is selected from the toolbar, clicking on the canvas will post the default size for that shape, while clicking-and-dragging allows you to create that shape with a custom size. - Change connector lines between objects
When objects are placed on the Whiteboard and a connecting line or arrow is created, the type of line can be edited after being placed from the connector context menu, as well as the ability to add or remove an arrow to either end of the connecting line. - Enhanced Whiteboard link previews for the Teams and Slack integration
The Zoom app in Slack and Microsoft Teams now provides a preview of the Whiteboard when shared as a link. A notification is also sent to users in Slack or Teams when a whiteboard is shared with them in Zoom.
Resolved issues
June 19, 2022
New and enhanced features
- User features
- Add additional shapes for Zoom Whiteboard
Additional shapes can be created to facilitate flow charts, data flow diagrams, and organization charts. These shapes can be added and edited in the out-of-meeting Whiteboard experience. - Whiteboard Templates
Templates can be used to create a whiteboard and or inserted on existing whiteboards while out of meeting. Whiteboards with templates can be viewed in-meeting. This feature will not be immediately available, as it is dependent on a backend server update scheduled for June 29.
April 17, 2022
- Introducing: Zoom Whiteboard
We’ve redesigned our virtual whiteboarding experience to bring you the all-new Zoom Whiteboard, a cross-platform visual collaboration solution that’s built right into Zoom Meetings, the Zoom desktop client, and the Zoom web portal. With Zoom Whiteboard, you can brainstorm and collaborate on a persistent, expandable, digital canvas. In-person and remote teams can ideate from Zoom-enabled devices, providing you and your team with the intuitive features you need to collaborate.